Personal Assistant

Job description

One of Bytion's executives is seeking an organized and reliable personal assistant and house manager to assist in the management of daily tasks and affairs.

 

This is a position with excellent room for growth so we are seeking a candidate with long-term interest.

Responsibilities:

  • Assist executive with administrative tasks including, but not limited to: scheduling appointments, running errands, taking notes in meetings, answering phones, photocopying, and managing contact database
  • Create and maintain detailed status reports and draft correspondence
  • Supervise projects at multiple residences and offices
  • Conduct research as it relates to current projects
  • Interact positively with others and maintain relationships both internally and externally
  • Arrange travel and all accommodations and create comprehensive and detailed itineraries
  • Research, negotiate, budget and purchasing office/personal supplies, services and equipment
  • Accompanying and/or driving principal to business meetings, dinners, special event

Requirements

  • Bachelors degree 
  • Prior experience as a personal assistant is required
  • Proficiency in Microsoft Office, including Word and Excel (Google Docs and/or Confluence Experience is a Big Plus
  • Proficiency with Confluence or Box.com or similar sites
  • Strong time management skills
  • Must be a self-starter willing to take on projects and see them through to completion
  • Strong navigational skills and understanding of driving in the area
  • Possess excellent written and verbal communication skills
  • Must be a team player with strong interpersonal skills
  • Solid ability to multi-task in a fast paced environment
  • Interest in the tech industry and/or prior experience in tech business preferred
  • Demonstrates thick skin, common sense, discretion and trustworthiness
  • Detailed oriented, organized and proactive
  • Flexible – comfortable working long hours if needed, available to work some weekends, evenings and may include some domestic and/or international travel
  • Loves Dogs
  • Discretion and confidentiality
  • Passport required
  • Must have a working vehicle, valid driver’s license and good driving record
  • Excellent references